Procurement Administrative Officer at Rand Merchant Bank (RMB)

We are recruiting to fill the position below:

Job Title: Procurement Administrative Officer

Location: Lagos
Employment Type: Full time

Purpose

• Rand Merchant Bank (“RMB”) (a division of FirstRand Bank Limited) has a Procurement and Admin Unit focused on overseeing vendor management, procurement of goods and services, and maintaining the effective management of the administrative services of the Bank.
• This position is responsible for operational support duties to ensure the efficient running of the bank in relation to the day-to-day functioning of procurement, facility management, and general administrative service management.

Responsibilities
Procurement:

• Vendor Sourcing and Selection: Identify potential vendors, conduct market research, and evaluate proposals to select the best suppliers for goods and services required by the organization.
• Vendor Contract Negotiation: Negotiate contracts with vendors to secure favorable terms, pricing, and service level agreements while ensuring compliance with organizational policies and legal requirements.
• Purchase Requisition Processing: Receive and review purchase requisitions from different departments to understand specific needs and requirements. Coordinate the procurement process and ensure timely delivery of goods and services.
• Budget and Cost Control: Collaborate with finance and budgeting teams to align procurement activities with budgetary constraints. Monitor spending and identify cost-saving opportunities without compromising quality.
• Contract Management: Maintain accurate records of vendor contracts and agreements. Ensure all contracts are up-to-date, enforceable, and in compliance with relevant policies and regulations.
• Implement and drive compliance on established governance as it relates to procurement and general service administration processes.

Office Administration:

• Office Management: Oversee the day-to-day operations of the office, ensuring a well-organized and productive work environment. This includes managing office supplies, equipment, and facilities maintenance.
• Financial Administration: Assist with tracking expenses. Process invoices, purchase orders, and reimbursement requests. Collaborate with the finance department for financial reporting.
• Facility Maintenance: Plan, coordinate, and supervise maintenance and repair activities for all facilities, including buildings, equipment, and utilities. Conduct regular inspections to identify and address any maintenance issues promptly.
• Safety and Security: Implement and enforce safety procedures, fire drills, and emergency response protocols. Ensure that all safety equipment is in place, functional, and regularly tested. Collaborate with security personnel to maintain a secure environment.
• Space Management: Manage the allocation and optimal use of office space. Coordinate office moves, rearrangements, and renovations as necessary, while ensuring minimal disruption to operations.
• Procurement and Inventory: Manage facility-related procurement, such as office supplies, furniture, and equipment. Maintain an inventory of facility assets and track their condition and usage.
• Vendor Management – engage with third party vendors that provide services such as cleaning, security, and driver management for the bank.

Reporting:

• Provide reporting to stakeholders on outstanding documentation such as cost analysis, vendor onboarding documentation, fleet management monitoring etc.
• Compliance
• Awareness and understanding of the regulatory framework in which the Group operates, and the regulatory requirements and expectations relevant to the role.
• Proactively manage risks and establish/monitor controls to improve the overall state of the risk management and operating framework.

Governance:

• Undertake periodic self-assessment on key controls to assess the proper functioning and adequacy existing controls.
• Highlight significant issues/errors to team leader. Regulatory compliance refers to compliance with all regulatory agencies, including but not limited to the CBN, FIRS, South African Reserve Bank (“SARB”).

Qualifications

• The successful candidate should have at the minimum, a Bachelor’s Degree in Banking, Finance, Accounting, Science, Engineering, or a related discipline. A master’s degree or professional qualification would be an advantage.

Technical skills:

• Proficient in MS Office
• Knowledge of global and local KYC / AML regulations and associated requirements
• Knowledge of CBN banking regulations (including foreign exchange regulations), SEC regulations, and any other regulations pertaining to banks and financial services companies as it relates to procurement and administration.
• Knowledge of the workings of the banking sector, and merchant banking in particular
• A good understanding of basic accounting and taxation rules is required for the efficient discharge of the function.

General:

• Good judgment and decision-making skills
• High levels of numeracy and literacy are essential.
• Strong interpersonal skills, and
• Listening, analysis and debating skills
• Attention to detail with strong problem-solving skills.
• A high level of pragmatism tempered with the strength to stand firm where necessary. Able to deal with criticism.

Human Relations Profile:

• Strong character & integrity paramount
• High degree of self-confidence; pleasant personality; well presented.
• Well organized / good time management skills / disciplined/ detail orientated.
• Self-starter able to work with minimal supervision.
• Team oriented.
• Flexible when necessary.
• Ability to work under pressure.
• A strong communicator who is deadline and solutions driven.
• Strong work ethic and ability to operate in a fast-changing environment (building a business).
• Able to work as part of a highly innovative and competitive team, meeting demanding deadlines.
• A high degree of professionalism and business acumen.

Application Closing Date
Not Specified.

How to Apply
Interested and qualified candidates should:
Click here to apply online