Procurement, Admin & Logistics Assistant at Search for Common Ground (SFCG)

Search for Common Ground (SFCG) is an international non-profit organization that promotes the peaceful resolution of conflict. With headquarters in Washington, DC and Brussels, Belgium, Search’s mission is to transform how individuals, organizations, and governments deal with conflict – away from destructive approaches towards cooperative solutions. With more than 600 staff worldwide, Search implements projects in more than 30 countries across the globe.

We are recruiting to fill the position below:

Job Title: Procurement, Admin & Logistics Assistant

Location: Abuja
Employment Type: Full-time

Roles and Responsibilities

• Monthly stock recording and ensuring adequate stock supplies around the office as needed
• Assist with conference room scheduling and maintenance, including setting up of tables and chairs for meetings.
• General administrative tasks like filing, scanning, photocopying, faxing and answering phones.
• Welcome guests and visitors at the reception.
• Keep tab of clock in-and-out book.
• Identify key administrative and housekeeping challenges and raise the challenge with the supervisor.
• Facilitate purchase of office supplies.
• Ensure that office equipment is kept in good condition.
• Support in management of petty cash.
• Work closely with vendors during general maintenance of office equipment.
• Coordinate package delivery and pickup.
• Maintain office files.
• Carry out terrorist checks.
• Ensure that SFCG’s inventory list is updated on regular intervals

Qualifications

• A minimum of BA / B.Sc holder with a good knowledge of admin functions
• Previous experience as an office Assistant or similar experience is an added advantage
• Highly organized and systematic with excellent attention to detail.
• Excellent interpersonal and communication skills, both written and oral.
• Excellent cross-cultural communication and working skills, enjoys a multicultural work environment;
• Fluency in oral and written English is essential;
• Good knowledge of other local languages might be an asset.

Required Skills and Experience:

• A pleasant demeanor
• An attitude of honesty and integrity
• The ability to identify and solve problems on an immediate basis
• Ability to perform minor administrative tasks
• Ability to accomplish tasks with minimal supervision
• Ability to perform daily routine to ensure detailed filling and archiving of assets and documents
• Ability to perform general duties including logistics support.
• Ability to stock and label office supplies and keep proper stock record to ensure ample supply to carry out duties.

Expectations:

• Accountability
• Attention to detail
• Energy
• Quality of work
• Initiative

Other Relevant Competencies:

• Accountability: Being accountable and passing on accountability for one’s own actions and those of colleagues and the organization.
• Attention to detail: The ability to process detailed information effectively and consistently
• Collaboration: The ability to work effectively with others in order to achieve a shared goal – even when the object at stake is of no direct personal interest possibilities.
• Creativity: The ability to come up with original and innovative ideas and solutions, to adopt points of view outside the usual parameters.
• Focus on Quality: Setting high quality standards and striving for continuous improvement and quality assurance.
• Learning Ability: The ability to absorb new information readily and to put it into practice effectively
• Adaptability: The ability to remain fully functional by adapting to changing circumstances (environment, procedures and people).

Application Closing Date
Not Specified.